Ok! I clearly realize the whole Basic and Business plans. But what about its security?
You can get detail information about how Google provides security for G Suite service.
1. DATA PROTECTION:
This feature will allow user to monitor records of every employee’s access actions. G Suite’s security can detect suspicious login attempt in no time.
That will enhance emails security level to a new height.
G Suite administrator can even secure sensitive data within Gmail and Drive. There is data loss prevention (DLP) policy which helps the user to find out which email is responsible for leakage. Meaning in the future it will prevent sensitive data loss.
Traditional Gmail can detect spam emails accurately and that we are aware of it. But in G Suite, they have increased their accuracy to identify spam emails to 99.9%.
What is received attachment contain malware or virus? To avoid it, Google always scans every email attachment to remove viruses/malware.
When you are working in an organization, there must be transparency in work. Hence, G Suite provides one more feature that will enable the users to trust their customers.
Meaning no one can view your data. To prevent this, Google does not allow the third party to read your data. Even Google never advertise ads in G Suite.
More importantly, when there is maintenance downtime, G Suite always accessible to such periods also. In this situation, any service could have temporary down, but G Suite’s apps still available to users.
3. PHYSICAL KEYS:
Google had made an incredible move when they introduced a secret way of hacking G Suite’s users’ account.
To prevent phishing attacks, Google creates small USB stick devices which are made by YubiKey. It works similar to the two-factor authentication (2FA) methods.
The earlier user needs more than just a username and password. Google will send you a secret code to your register mobile number by SMS.
It seems to be a very long time-consuming process. Therefore to save users’ precious time, Google introduces a physical key which can be inserted into the system while login and need to press a button.
Source: Popular Mechanics
4. ALERT AGAINST ATTACKERS:
On 1st August, Google announced new G Suite features for admin accounts. When attackers are intended to hack your G Suite account, the company will suspect this that can alert G Suite administrators.
You may think Google is already giving this service to users since 2012, but this new feature will alert users that being targeted by the government-backed attack.
According to the company, one email will trigger when they suspect government-backed attacker is trying to access users account and more importantly this feature needs to turn on.
You can turn on this feature by following the below steps:
Admin Console > Reports > Manage Alerts > Government backed attack
5. INVESTIGATION TOOL:
Investing tool is an integrating feature that can detect which user is responsible for the leakage of sensitive data. Meaning if anyone sharing data externally, G Suite Admin can remove their access t Drive data.
This tool also helps Admin to review every users’ data for security point of view. Investing tool is available for G Suite Enterprise users only.
5. PRIVACY & SECURITY FOR G SUITE FILES:
We as a G Suite user already aware of three default options to secure our valuable data. You can check out the following options which you may know about
- Only file creator can view their G Suite files.
- The user can set 2 steps verification for security compromise
- Authorize Team Drive can share and see data externally
But every organization have their mindset and define rules. But did you know how these above setting may affect your privacy and security?
Check out below three primary security setting which you need to adjust according to your organization
1. Should you set the environment as Privacy or Public?
By default, data will be private as only that person will see it who has created it. However, G Suite administrator can choose to change the privacy mode to a public one. To set this setting, please follow the below steps:
Admin console > Apps > G Suite > Drive and Docs > Sharing settings > Link Sharing Defaults. After that choose ON/OFF.
2. Is 2 Step verification required?
2-Step verification is the most important feature that most of the G Suite administrators need to enable regarding security point of view. First of all, the user will require to fill his username and password; then as second step verification, Google will send you OTP for approving access through SMS.
3. Is G Suite files on Team Drive external or internal?
Just like Google drive, in Team Drive, every added member can access data. Without having membership in Team Drive, you will lose the authority to access it. Hence it’s up to Administration that will cause no issue to the organization’s data. Follow the below steps to change Team Drive settings.
Admin console > Apps > G Suite > Drive and Docs > Manage Team Drives