Hey Suiters!!! Already done with G Suite promotional coupons to save some money??? So now if you are already a member of G Suite Google service, you may now want to take one step ahead to build your position leading to everyone else. But how would it be possible???
Still dont’t understand what is this all about?
Let me guide you. G Suite Enterprise is the premium version of classic G Suite Google app service. As a name itself explains that they have everything available in G Suite Business including some enhanced features of security, controls, and customization.
But why we have to upgrade our existing G Suite account???
G Suite can be available for Basic as well as Business apps works that we all know. But unlike its best offering, G Suite enterprise doesn’t have a fixed per user price. It includes special tools and never seen features that aren’t included in the other two G Suite packages.
What are the G Suite Enterprise’s Premium controls???
There are already lots of articles about benefits and tips & tricks of G Suite account as follows:
1. Top 8 G Suite Tips and Tricks which you need to know
2. Top 10 Benefits of using G Suite in the Business Work
Despite this, the premium version of G Suite which is known as Enterprise will provide additional administrative controls as follow:
1. ENHANCE GOOGLE DRIVE SECURITY
These features add another layer of security by providing administrators to set controls which help to aim at maximizing privacy protection. Under certain circumstances, we need to define such rules to prevent sensitive information from being revealed to those who should have it. Meaning to protect sensitive Google drive files while sharing.
There is one technical term called Data Loss Prevention (DLP). As I mentioned earlier, rules can be defines using DLP. It scans your organizations’ Drive and Team drive files for sensitive files.
2. SCAN EMAILS TRAFFIC FOR SPECIFIC CONTENT
DLP not only prevents leaking of sensitive information but also lets you scan your organization’s inbound and outbound email traffic for content. If I want to take an example, Credit cards or Social Security numbers would be great. You can set up policy-based actions on them when this type of content is detected.
Another fabulous thing DLP has done by using a set of predefined detectors to evaluate message content. Detectors’ detection are great because if you configure a DLP policy using predefined detectors, the email subject, message body and attachments are automatically scanned.
3. SCAN IMAGES FOR TEXT
Google every time surprise us by introducing their awesome features and Optical Character Recognition (OCR) is one of them. It’s a type of technology that extracts text from images. It scans not only JPG format images but also GIF, PNG, and TIFF images.
Didn’t understand how this will work??? Let’s take a short and simple example. Let’s assume a customer sends you a message with a PNG image attachment of an invoice that contains a credit card number. If you turn on OCR feature, Gmail converts the image attachment to text and detects card number and moves the message to quarantine.
There are some exceptions for OCR which doesn’t scan images embedded in attached files, such as Adobe PDF or Microsoft Word documents. even if it proceeds, it’s not always accurate.
4. USE A THIRD-PARTY ARCHIVING PRODUCT TO INTEGRATE GMAIL
Want to combine Gmail journal messages, then as a G Suite administrator, you have some brilliant privileges to set up a third-party archiving solution. But do you know this solution can be useful to various aspects like:
⇒ Comply with email requirements
⇒ Continue using a third-party archiving solution
⇒ Allow user access to archives
But I have one question… How this integration thing works???
To integrate Gmail with a third-party archiving solution, you need to specify an email address where journal messages are forwarded. If you specify more than one email address, journal messages are sent to all email addresses.
Ok, I understand how this would work…but tell me how to set up a third-party archiving solution
1. First of all sign into your Google Admin console panel (but ensure that you must be using your administrator account that does not end in @gmail.com (it’s obvious)
2. From Admin console dashboard, go to Apps > G Suite > Gmail > Advanced settings
3. If you want, you can select the organization by clicking on the left
4. Under Routing, scroll to third-party email archiving or you can do one thing, instead of doing that, go to search field and enter Third party email archiving
5. There enter the email address for where you want to send journal messages.
6. Then click Add Setting
7. And final step that you don’t even want follow from this which is Click Save.
That’s it! However, there are tons of other things like ‘how messages are managed’ and ‘how its security considerations are done’ that we want to discuss it even more. But for now, refer this to know more…
5. ANALYZE GMAIL LOGS IN BIGQUERY
Implementing G Suite Enterprise, you can use this following new features:
1. Analyze Gmail logs using sophisticated high-performing custom queries.
2. Retain Gmail data as long as required using a user-configurable retention period
3. By utilizing bigquery web UI, command line or third party tools to do deep analysis
4. Create custom reporting and dashboard using analytical tools such as Google Data Studio
6. REQUIRE A SECURITY KEY
Thanks to G Suite, you are finally an administrator. You can view and manage the security settings for a particular use in the Google Admin console. This is not enough, you can also revoke access to third-party services and security keys if needed.
7. USE S/MINE ENCRYPTION
Want to keep Gmail messages even more secure??? (Are you kidding me). This godly S/Mine feature enables you to keep your emails messages more secure. The full form of S/MINE is nothing but Secure/Multinational Internet Mail which could be useful if you’re using a work account and the option has been turned on by your organization.
But this one thing cost you something (now I’m kidding). To use S/MINE, you need to S/MINE certificate uploaded to your account. Your Administrator may upload a certificate for you. Another thing you can do by uploading a Public-Key Cryptography Standards (PKCS) #12 certificate to Gmail through Gmail settings.
8. AUTOMATE MOBILE DEVICE MANAGEMENT TASKS
Sound cumbersome process. Not to worry. We’re here for you. As a G Suite administrator, you can define rules to automate mobile device management tasks. If I want to elaborate it with some example, you can automatically approve all Android devices that enroll for management.
If some unspecified activities are detected on an Android or Apple IOS device, you can set up actions that would help you.
Ok thanks, we got it. But the real question is how much does it cost???
If you are looking to buy an Enterprise level software, first you have to go through a longer sales cycles. But if you trust us, you should plan on about $25 per user per month.
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